You are invited to the Annual Meeting of Unitholders (the “Meeting”) of CT
Real Estate Investment Trust (“CT REIT” or the “REIT”).
Virtual Meeting
The REIT will be hosting the Meeting virtually. Unitholders will be able to
access the Meeting online or by telephone. To vote and/or submit questions at
the Meeting, you will need to access the Meeting online.
Who Can Vote
You have the right to vote at our Meeting if you are a holder (“Unitholder”)
of CT REIT units or special voting units (collectively, “Units”) as of the
close of business on March 16, 2023.
How to Vote
You can vote in advance of the Meeting by proxy or you can vote at the
Meeting. You can also authorize another person (a “proxyholder”) to vote at
the Meeting on your behalf. Unitholders are encouraged to vote in advance of
the Meeting by using your proxy form or voting instruction form.
The manner in which you can vote your Units depends on whether: (i) your Units
are held in your name (“Registered Unitholder”); or (ii) your Units are held
in the name of an intermediary such as a bank, trust company, securities
broker or other intermediary (“Beneficial Unitholder”).
Voting in Advance of the Meeting
Unitholders who do not plan to vote at the Meeting may vote in advance of the
Meeting. If you are a Registered Unitholder, complete your proxy form and
return it to the REIT’s transfer agent, Computershare Trust Company of Canada
(“Computershare”). Proxy forms must be received prior to 5:00 p.m. (Eastern
Time) on Friday, May 5, 2023 or, if the Meeting is postponed
or adjourned, no later than 48 hours (not including Saturdays, Sundays or
statutory holidays in Ontario) before the postponed or adjourned meeting
convenes (the “Proxy Deadline”). If you are a Beneficial Unitholder, complete
your voting instruction form provided by your intermediary and return it in
accordance with the instructions contained in the voting instruction form.
Voting instruction forms must generally be received by your intermediary at
least one business day prior to the Proxy Deadline.
Voting at the Virtual Meeting
If you wish to attend and vote at the Meeting, please review carefully the
instructions under the heading Voting Information – Voting at the Virtual
Meeting beginning on page 4 of the
Circular.
If you are a Registered Unitholder and wish to attend and vote at the Meeting
yourself, you do not need to complete your proxy form. You may log into the
Meeting online by entering the control number from your proxy form as your
username and the password ctreit2023 (case sensitive).
If you are a Beneficial Unitholder and wish to attend and vote at the Meeting
yourself, you must complete and submit your voting instruction form appointing
yourself as proxyholder and pre-register on the Computershare website (see
instruction below under Voting by Proxy). For Beneficial Unitholders,
your voting instruction form must generally be received at least one business
day prior to the Proxy Deadline. Following completion and submission of your
voting instruction form, visit
Computershare’s pre-registration website
and complete the online registration form before the Proxy Deadline in order
to access the Meeting online and vote. Following completion of these steps,
you will receive a special control number from Computershare via email on or
about the day prior to the Meeting. You may then log into the Meeting online
by entering the special control number provided by Computershare via email as
your username and the password ctreit2023 (case sensitive).
Voting by Proxy
If you are a Unitholder and would like to appoint a proxyholder to vote or
withhold from voting your Units in accordance with your directions, please
review carefully the instructions below and under the heading
Voting Information – Voting by Proxy beginning on page 4 of the
Circular.
Step #1: Submit your Proxy Form or Voting Instruction Form
If you are a Beneficial Unitholder and wish to attend and vote at the Meeting,
insert your name (as proxyholder) in the space provided on the voting
instruction form and complete and submit the form in accordance with the
instructions provided by your intermediary. You should not fill in your votes
on the voting instruction form as your vote will be taken at the Meeting. If
you fill in your votes when submitting your voting instruction form, you will
be unable to change those votes at the Meeting.
If you are: (i) a Registered Unitholder and wish to appoint a proxyholder,
other than David Laidley or Kevin Salsberg (the “REIT Proxyholders”), to
attend and vote at the Meeting on your behalf, or (ii) a Beneficial Unitholder
and wish to appoint a proxyholder, other than the REIT Proxyholders, to attend
and vote at the Meeting on your behalf, you must insert that person’s name and
complete and submit the proxy form or voting instruction form, as applicable.
If you want your proxyholder to choose how to vote on your behalf, you should
not fill in your votes on your proxy form, or voting instruction form,
otherwise your proxyholder will be unable to change those votes at the
Meeting.
After completing and submitting the proxy form or voting instruction form, as
applicable, proceed immediately to step #2 below unless you are appointing the
REIT Proxyholders as your proxy. If you are appointing the REIT Proxyholders
as your proxy, you must only complete this step #1.
Step #2: Pre-register for the Meeting
Following completion and submission of the proxy form or voting instruction
form, proceed to Computershare’s pre-registration
website and complete the
online registration form.
Under Appointer Information, enter your name, email address and account
number. Your proxy form or voting instruction form will contain your account
number. Under Appointee Information, enter your name and email address unless
you have appointed another proxyholder (who is not a REIT Proxyholder) to vote
at the Meeting on your behalf, in which case enter that person’s name and
email address.
Following completion of this form, you or your proxyholder, as the case may
be, will receive a special control number from Computershare via email on or
about the day prior to the Meeting.
Without this special control number, Beneficial Unitholders and
proxyholders will not be able to vote and/or submit questions at the
Meeting. This special control number is different from the control number on
your proxy form or voting instruction form. Both steps #1 and #2 must be
completed before the Proxy Deadline to log into the Meeting online and
vote.
Accessing the Virtual Meeting
To access the Meeting online or by telephone, please carefully review the
following instruction.
Online
Unitholders, proxyholders and guests may access the Meeting
online.
Should you wish to vote at the Meeting, please carefully review the
instructions above under the heading Voting at the Virtual Meeting.
If you would like to access the Meeting without voting or submitting
questions, you may do so by visiting the link and clicking the “Guest” button.
To vote and/or submit questions at the Meeting, visit the link, click the
“Control #” button and enter your control number or special control number, as
the case may be, as your username and the password
ctreit2023 (case sensitive).
-
For Registered Unitholders, enter the control number contained in your
proxy form as your username.
-
For Beneficial Unitholders and proxyholders, provided the pre-registration
process described above has been completed, enter the special control
number you received from Computershare via email as your username. If you
are a Beneficial Unitholder and have not completed the pre-registration
process before the Proxy Deadline, you may still join the Meeting online
as a guest but you will not be able to vote or ask questions.
Please join the Meeting at least 15 minutes before the Meeting starts. Allow
ample time to log in and complete the related procedures. To access the
Meeting online, you will require an internet connected device such as a
laptop, computer, tablet or mobile phone. The Meeting will be supported across
browsers and devices that are running the most updated version of the
applicable software plugins.
Telephone
You may also attend the Meeting by dialing 1-877-664-8886 (Canada and U.S.).
Please note that you or your proxyholder will not be able to vote or submit
questions at the Meeting by telephone.
Submitting Questions
Unitholders and proxyholders may submit questions in advance of the Meeting
via email to ctreitagm@ctreit.com.
To submit a question at the Meeting, enter your question in the “Ask a
Question” text box provided under the “Messaging” tab on your screen and then
click the “Send” icon.
Unitholders or proxyholders wishing to submit a question are asked to limit
themselves to one question and to refrain from asking questions of a personal
nature. Questions or comments which have already been answered or that are
redundant will not be answered. To ensure your question is received in time,
please submit your question as early as possible during the Meeting, and prior
to the commencement of the Unitholder question period. When submitting a
question, identify whether it relates to a motion being considered as part of
the formal business of the meeting or whether it is general in nature.
Questions directly related to a particular motion will be addressed once that
motion has been introduced and general questions will be addressed after the
formal business has been completed. Questions on the same topic will be
grouped together. It is possible that time constraints will render us unable
to respond to all questions during the Meeting. If this is the case, we will
endeavor to respond to your question following the Meeting.
Difficulties in Accessing the Meeting
If you are unable to log into the Meeting online, please note the instructions
in the
Circular, particularly with respect to the pre-registration process. If you are
required to complete the pre-registration process but fail to do so before the
Proxy Deadline, you may still join the Meeting online as a guest or listen via
telephone.
If you have issues logging into the Meeting online, please click the “Support”
button on the Meeting website.
If you or your proxyholder wish to participate and vote at the Meeting
online, you will need to ensure that you remain connected to the internet at
all times in order to vote when balloting commences.
You must ensure internet connectivity for the duration of the Meeting as there
may be insufficient time to resolve any issues before ballot voting is
completed. Unitholders are encouraged to vote in advance of the Meeting by
using the proxy form or voting instruction form provided to them.
If there is a technical issue during the Meeting, a recess may be declared,
during which time CT REIT will actively work with its technicians to resolve
the issue in a timely manner. In such an event, it is expected that the REIT
will advise of the length of time of the recess and request that Unitholders
and proxyholders remain connected to the virtual Meeting or conference line
during the recess. If the issue is unable to be resolved in a timely manner,
it is expected that the Meeting will be adjourned to another day.